#Jobchange: digitized companies attract specialists

Why did Leyla decide to take Tanja’s advice and quit her job at Plananalog?

Tanja, her best friend from university, had been working at Cleveris Engineering for several years and was always very enthusiastic about the exciting and effective ERP and collaboration methods that she used every day at work. It sometimes sounded like something out of a science fiction film compared to Layla’s day at Plananalog.

Her boss at Plananalog, Gerd, a well-known project manager and architect, always insisted on using his self-created Excel spreadsheets for the project calculations, exchanging long emails with huge attachments and maintaining a neat, but now very confusing file directory in the local network. That, together with recently installed video and chat software, made him visibly proud. “Anything else would be a waste of money, our office is fully digitized!” He used to say when younger colleagues talked about integrated planning processes, workflows and web-based ERP systems. And yes… they only did that when Gerd was in a good mood.

Nevertheless, it happened more than once that offers were not sent on time or that no one in the team really knew the currently negotiated fees. It has also happened that the construction work was carried out according to outdated or unapproved plan versions. Sometimes being a colleague on vacation was enough to experience submitting a bid or a competition as an adrenaline-filled adventure.

Leyla was curious that Tanja’s company handled larger projects efficiently with fewer staff and always worked profitably. She also wanted to act in this modern world of work. It was with a heavy heart that she quit her job, although it was not easy for her to leave Gerd and the team after seven years.

Her first working days at Cleveris-Engineering were marked by many new insights. She attended the “Synapcus Academy”, which enabled her to familiarize herself digitally with company content. Everything seemed to be like a game and the colleagues there also had a term for it: “Gamification”. So she chose and became a Synapcus avatar who completed various learning levels.

She easily learned how to look at acquisition and project management in a uniform way, how to create digital performance profiles and clever project risk profiles, or how the commercial Synapcus BIM can represent the effort and costs as in a large 3D cinema. No wonder that customers understood and agreed to the project changes presented in this way.

“My son understands that too! He is seven and loves to navigate through our BIM 3D models with his joystick”, she once said one of her new managing directors.

When she wanted to put the team together for her first project, Synapcus gave her a finished project template for “Enhanced Laboratory Hall Pharma”, in which 2 architects, 7 draftsmen and a controller were already entered. The funny thing was that everyone was called “N.N.”. In the Synapcus Academy she learned about this generic project planning with “non-nominated” workers. She was familiar with this from university: “Nomen nominandum” was often used when announcing courses there. From this generic list of participants, Synapcus can now automatically determine the actual employees who have the necessary qualifications and sufficient capacity for the desired time interval, or access external employees in the company group.

“Wow, it really does everything!” – she giggled when the system even suggested the colleagues who had the best work results in previous project combinations based on ratings.

“Have Josh contacted you yet?” – asked Tanja.
“Yes, I have already received a message from him” answered Leyla. “Josh, is he an American colleague?”

“No, not really. Josh was developed entirely in Karlsruhe at Qalgo GmbH. He is the Synapcus artificial intelligence (AI) instance. As a bot, we trained him as a digital architect and project manager. He can help you with any questions you may have. And his partner Alexa, she’s already waiting in your company car… well, she’s practically everywhere. With voice commands you can have project information read out to you by Josh and Synapcus while driving to the construction site, or you can initiate system actions directly. Just tell her: “I want to go on vacation” … hm, but that will only work after your trial period.”

Cleveris-Engineering, as a consulting and general contractor, worked in a network of companies. All companies involved received a “digital part” of the project, which they worked through gradually. The plans, the work status, the time sheets, the invoices could be found immediately in the Master Synapcus system in real time – without e-mails or other detours. Changes that occur so often in project life, were distributed quickly and in a structured manner to everyone. The disciplines involved knew what had to be done by when and with what effort. “These Synapcus projects organize themselves by themselves…” Leyla heard herself whisper.

One day she saw the message in her Synapcus cockpit:

“Hello Leyla, we are inside now, please check our plan corrections. Your colleague Josh’s first test passed.” Unbelievable, the news and the precisely coded plans came from her old boss, Gerd, who has since become part of the Synapcus Network with his Plananalog engineering office.

“I also signed them all digitally. Our time sheets and the invoice are of course already in your master system”, he added as a Synapcus comment with a smiley symbol.

Now Leyla can summarize her enthusiasm soberly: Synapcus:ERP as a Master-System digitizes and automates the modern planning company. With Synapcus, project life – internally, but also for distributed teams in different subcontractors – becomes clear, transparent, plannable and dynamically adaptable. Synapcus’ own algorithms help project managers to steer agile, to train themselves, to make quick and correct decisions, to use resources optimally and to always find enough time for a cozy cappuccino.